Only confirm the reservation by contacting. How to make a ticket book for a visa without prepayment or with minimal loss

Hotel reservation is one of the most important documents for the design of the Schengen visa.

In this post, we will analyze for a visa to book a hotel without paying with lightweight cancellations, is it possible to book apartments and in what cases you can cancel the reservation of the hotel with whom you received a visa, in no case.

Hotel armor or other housing should close all nights in Schengen - This is the basic requirement for the armor, which you will be submitted to the design of a Schengen visa.

If you have a transfer from one city to another for the night, then instead of armor housing, you need to provide a ticket booking for this transport. Provide a car reservation as a confirmation of a place for overnight, unfortunately, it is impossible.

Most consulates are allowed to submit unpaid hotel reservation, some are asked to pay from 50% to 100% of the cost of housing (Poland, Slovakia, Slovenia, Latvia). To know for sure, specify this moment on the website of the consulate or visa center of the country, whose Schengen visa you want to issue.

What information must be in the hotel's hotel for a Schengen visa?

The hotel's hotel has a visa to be specified. all names of all applicants Schengen visa.

Also, data about the place of residence must also be indicated, that is, the details of the hotel itself or apartments, such as: name, address, index, telephone and e-mail.

Where can I make a reservation for a Schengen visa?

Consulates of Schengen countries quietly host hotels from all famous housing search engines, such as Ostrovok.Ru, Roomguru, and, of course, Booking.com.

Book a Schengen Visa Hotels is more convenient through the sites-metapoiskoviki housing. For example, Hotellook searches not among hotels, but among the search engines housing. And if, for example, on Booking.com you will find a hotel at one price, then at Hotellook you can compare this price with other search engines.

Benefits Apartments rentals instead of hotel reservation are obvious:

• the price of renting an apartment is usually 20-30% lower than a similar room at the hotel
• you can see where ordinary Europeans live, thereby better to join the culture of the place you are going to visit

But there is I. limitations:

• you need to pay apartments in advance

When booking apartments through Airbnb, you will write money with you right away. Options with housing booking without payment are not provided here. Therefore, it is worth choosing housing, which does not provide penalties for canceling armor. In this case, when canceling money will be returned to you in full.

• time for check-in / eviction can leave much more than with similar accommodation with the hotel

How to book a hotel without payment?

How to get your hotel reservation will be shown on the example of the Hotellook.ru service. The algorithm of action when renting apartments for a Schengen visa is similar to what will be described below.

01. Enter the city of arrival and dates in the search form, then click on the button. "Learn prices".

02. When you show the results for your request, sort the issuance at the price right away. The price unit is right, almost at the very beginning of the results of issuing.

03. Next, leafy at the very end of the page and in the section on the "Numbers" section, we celebrate "free cancellation".

04. After that, a new issuance page is automatically formed on your results. Now you can go to finding the hotel suitable for you. When you find it, click on the "Book" button and go to the search engine website to complete the reservation.

05. Be sure to check how "free cancellation" is valid, if necessary, time to cancel the reservation without penalties. This is especially relevant to those who are going to make a Schengen visa shortly before the trip.

06. After you need to specify the data bank card. No means from it will not be written off. It is just necessary to confirm your reservation.

In this note maximum detailthe process of obtaining documents from hotels confirming the accommodation, which is necessary for submission to the consulate, when applying for a Schengen visa.

Sometimes they are also called the word "voucher" (although it is not quite true, the voucher is a receipt, guarantee). And the document for the consulate is called "Confirmation of Accommodation). But you can call it and voucher ...

Confirmation of accommodation upon receipt of the Schengen visa are needed on every day The planned period of stay in the territory of the Schengen zone countries.
Without options and exceptions.

If we are talking about receiving multivibuses, the documents must confirm the accommodation for every day of stay in the first A trip along this visa.

A confirmation of accommodation may also be an invitation (from friends, relatives or organization), and some other documents, but here it is detailed that it is the process of working with staff of hotels (and other objects), when receiving documents confirming documents from them.

I also immediately note that such a thing as "an invitation from the hotel (hotel)" does not exist.

The hotel can not make you an invitation (you can make your friends or relatives). But the hotel can confirm that your accommodation in it is provided (paid).

This document received from the hotel (or several, depending on the plan of the trip), and will be for the consulate a document confirming your accommodation in the course of the trip.

Total moments when requesting documents confirming accommodation

Getting documents confirming accommodation is the most troublesome (but the most interesting) moment in the entire process of preparing the visa documents.

In the process, you will have to communicate by email, on Skype, and sometimes on the phone (from the Baltic States and call, I somehow called) with staff of hotels in which it is planned to stay in the course of the trip.

Sometimes the staff will have to explain that you want from them, or provide the hotel with some additional data necessary to compile the required document.

As general Comment I will say that you do not need to be shy, fear or worried. Hotel staff is always ready to meet you, and will try to help with all their might. After all, the client (almost) is always right.

Whether problems and questions will be issued when receiving these documents, it will largely depend on the hotel that you have chosen to stay during the trip.

Work with hotels In matters related to receipt of documents confirming accommodation - Always individual.

No two identical hotels in this matter. How lucky how to get. If something went wrong - simply cancel the reservation at this hotel, and look for yourself another that will understand you, or the conditions of which, you will arrange more.

In large or network hotels, as a rule, there are no problems with issuing documents confirming. Most likely, their staff has already come across such a problem (that is, you are not the first one who needs confirmation of accommodation to obtain a visa).

And if the staff and did not come across this question, then often this moment is registered in their job descriptions, and the employee can always look into them to find out: what he needs to issue such a document to you.

On the other hand, with large hotels, it is more difficult to negotiate about the terms of payment (providing payment guarantees), because, as they are spelled out in the instructions, it will be, and it will be, it will not disrupt the instructions, it does not have a maneuver freedom).

In the Middle and Little Hotels, please provide documents confirming accommodation in this hotel to submit them to the consulate, most likely will cause the staff of the staff, and a lot of additional questions.

It can very well be that the staff of the little hotel (and this is often the owner of the hotel and members of his family), just never came across such a request, and there is no idea what matters about. In this case, they will have to explain in detail that you need to specifically.

But with young hotels - a cute business to negotiate the terms of payment, or its guarantees. They are easier to meet (for example, they write that "payment is guaranteed"), without requiring anything from you, and without any additional conditions. This is valuable.

How and when to request a document confirming the hotel

Book your holiday hotels at least six months before the trip, or even earlier (for example, I book hotels in August, November 18).

Request documents confirming accommodation is necessary before applying for a visa. The process of receiving confirmation itself takes from one day to one week (this is the worst case).

But usually it takes one or two days. It depends on the distillation of the hotel staff. Documents are requested (and are obtained) by email.

As the vacation approaches (when you accurately make sure that your plans have not changed, and on vacation you will go as planned), before submitting documents for a visa, connect with the hotel, and write them on english The language is a request for them to send you confirmation of your accommodation and payment (payment guarantees) rooms at the hotel, on the company's branded form.

The email address will be specified in the booking confirmation of the number sent by the electronic booking system. Or, with the hotel can be contacted directly through the booking system website. Both options are equivalent.

On the branded form, it is that the "coordinates" of the hotel, in the sense of the address, telephone and other contact information be indicated there. If there is no branded form at the hotel (this is usually the trouble of small hotels), then let all this information be imprinted separately.

The query also indicates that this confirmation is necessary for submission to the consulate, to obtain a Schengen visa. (Sample query sample See below).

Also, immediately ask the confirmation text to be written in English (preferably) language, and so that it has been indicatedfamilies and names all Guests, booking dates and the amount of prepayment, or to noted that payment of accommodation is guaranteed.

In case the hotel was immediately paid when booking itThe situation is even easier. You just need to ask the hotel administration to send a document that confirms the fact of payment of accommodation in this hotel (approximate text of the query is also shown below).

Upon receipt of a request to represent the hotel's documents of confirmation of accommodation, the reaction of hotels will be different each other (depends on the country and the size of the hotel).

Hotel staff, where they have the concept of what we are talking about, in response to such a request, immediately (literally within an hour) clarify you, do you really agree to fulfill prepayment (if it has not been completed earlier), and will provide you with details for execution Payment.

Or will ask permission to write off the money on payment from your card (they have a card number, you specify it when you take a booking).

If necessary (depends on the country and internal instructions of the hotel), the staff will request additional information necessary to compile the requested document.

With large hotel challenges, as a rule, no. After payment, the documents confirming the accommodation will be in your hands after 1-2 hours (by the end of the day - maximum) and you can only print them.

But in small hotels, guest houses, apartments, owners often did not hear from some requirements (this is my personal opinion made by me on the basis of communicating with personnel of such hotels on this topic).

Therefore, please provide documents can cause them a lot of issues. In this case, you will need to explain to them, which (and in what form) you want from them.

This is sometimes difficult, but it is quite possible. In the end, they are interested in your arrival, so they try and go to meet.

From personal experience: what happens to young hotels

In response to my request for confirmation of residence, the hostess of one small hotel near Wroclaw, in Poland, simply wrote in response:

"DZIEń DOBRY! Potwierdzam rezerwację. Z Poważaniem, Ariel »

("Good day! I confirm the booking. Sincerely, Ariel")

Well, she had the concept of how confirmation of accommodation looks like. I had to explain to her for a very long time that I was fromhERE Specifically, you need, and, explain, literally on the fingers (because it did not own English, but I am weak in Polish).

It ended in that I spat, and made himself For it, the required confirmation, (which I also did specifically for this case, as a gift of the hotel), and sent it there.

There the mistress printed it, put the hotel's print and his signature, scanned and sent back to me. After that, I shook stopped in small hotels, in case I need to confirm your accommodation.

If you do not need any documents from small hotels - then stop in them boldly, I do that. It is cheaper (usually) and more pleasant.

But with large hotels, this never happened. They request the information required by them to compile information, ask for payment, and send a document to the next (or the same) day after passing the payment.

But, I repeat, this moment is strictly individual from the country to country and from the hotel to the hotel. There is no single system here, and each case is unique - how to get.

Based on the foregoing, it is desirable, a request for confirmation of accommodation in the hotel (or hotels) not to postpone on the last day, And to do for a week or other before the planned sending of documents to the consulate.

How to distinguish a large hotel, from a small

There are two criteria: the total number of rooms at the hotel (it can be often viewed on the website of the booking system), and the operating mode of the reception (reception).

If the hotel's registration is open around the clock, and the number of rooms at the hotel is 50-60 or more, then there are no problems with obtaining a booking confirmation, this is a large hotel, and his staff are ready for such situations.

If the number of rooms at the hotel from 20-30 to 50-60 is a medium hotel, special problems with obtaining documents from it should not be (but it is already "like it should not").

But if in the hotel you choose only 5-15 rooms, and the reception in it works only during the day, then you can expect everything (problems with obtaining confirmation of residence, I mean).

The same applies to apartments (apartments) and guest houses. Their owners, as a rule, have no idea what are we talking when they are asking for documents confirming accommodation.

They will have to explain in detail that you want from them to get. Sometimes it is easier to do everything yourself (as described in the example above) and simply send them a document for approval.

In which language to make a request for the provision of documents confirming accommodation

Request for the hotel to receive documents confirming accommodation must be performed either on english languageOr in the language of the country in which the hotel is located.

In general, if you need documents from the hotel, it is better at once (even at the planning stage) to choose a hotel whose staff owns English.

In which languages, the hotel personnel can clarify on the booking system website (decent systems provide such information among other things).

Since I am more or less clearly chatting in English, I always choose to accommodate hotels in which the staff also owns English (there is easier to live, although there is someone to ask if something).

In principle, if the hotel is quite large, or network, then there, as a rule, English personnel owns on some reasonable level (even in such "collective farms" as Romania or Albania).

In the small hotels (in any country), you can easily face the situation when the hotel staff speaks only in the language of their country. (So, by the way, it was from the hostess of the hotel in Poland, for which I myself made a confirmation of accommodation).

Therefore, pay attention when choosing a hotel on what languages \u200b\u200bthe staff is talking. If possible, choose hotels where English in the go (if, of course, you own French, German, or other language - accordingly, those hotels where this language is in the go). So it will be more convenient for you, definitely.

How many confirmations of residence

Do I need to confirm the accommodation for each participant of the trip, or enough of one document?

It is enough to get from the hotel one Confirmation of accommodation. The main thing is that they are listedeverything Participants of the upcoming trip (including even the youngest children).

Just one paper(one document) from each hotel along the route trip.
The main thing is that all participants in the trip are listed in it.

For each participant of the tripIn addition to his last name and name, it should be indicated (at a minimum) number of its passport, and citizenship - i.e. Data allowing the consulate to unambiguously identify this person.

Also, the dates of the planned accommodation, payment information (or payment guarantee), must be specified, and there must be a program and the manager's signature. Check about payment is optional. It will be applied - good. No - no problem, and so.

Request for the hotel for documents confirming accommodation in it

This section provides an exemplary query in the hotel, to receive documents confirming accommodation in it. Let me remind you that the request should be made in English, or in the national language of the country where the hotel is located.

At Baltic hotels, you can try to write in Russian. They answer, however, in English, (they do not have the Russian keyboard), but they answer.

Content of the request of documents confirming accommodation

The text of the request for documents confirming the accommodation you go to the hotel must be approximately as indicated below (in English - even below).

If the hotel is booked, but not paid:

"Good day!

I booked a room in your hotel through Buking.kom's booking system, booking room 123456, stays with ... by ....

I ask you to send me confirmation of accommodation (Confirmation of Accomodation) in your hotel that I need to get a Schengen visa.

In confirmation, please specify the names and numbers of guest passports [Here you need to give a list of participants of the trip with numbers of passports], dates of accommodation, as well as payment data (payment guarantees).

If necessary, is ready to perform a prepayment, or provide you with payment guarantees. Document Please issue on your hotel forms.

Regards, name. "

If the hotel number was paid at once (When booking), it's still easier. You need to simply request documents from the administration, confirming the fact of the hotel's payment for such dates, and for such something (FULL NAM).

The approximate query text will be as follows:

"Good day!

I booked and paid a room in your hotel through the booking system "Buking.kom", booking room 123456, dates of living with ... by ....

I ask you to send me a document confirming the fact of payment of the rooms in your hotel(Confirmation of Accomodation)that I need to get a Schengen visa.

In confirmation, please specify the names and numbers of guest passports [Here you need to give a list of phio participants of the trip with numbers of passports], dates of accommodation, as well as the payment data.

I ask the document to be issued on the forms of your hotel, and attach a payment check (if possible).

Regards, name. "

You send this request to the email address of the hotel, and wait for the reaction of his staff. They will answer you necessarily, but what they will be answered, it is impossible to predict in advance.

The approximate text of the query in English is shown below.

The text of the request for documents confirming accommodation in the hotel, in English

If you do not speak English, then learn it simply copy the text of the request for confirmation of accommodation located below, and send it to the hotel route for your following route, preliminary by feeding the data To your:

If the hotel was not paid when booking

There is a little more complicated situation: we would need to (preferably) to persuade the hotel to not pay at once (suddenly a visa will not give out), but to "sell" him to make a decision on the "freezing" of funds in our account, without their real write-off.

In this case, the hotel will write in confirmation "Payment Guaranteed" ("Payment guaranteed"), which will fully suit us, and the consulate. And the calculation will be on the spot, upon arrival.

Sometimes hotels come on this (for some reason they often love to receive cash pay), but not always and not all. However, you can try.

To understand what we are talking below, you first simply read the text using a googleboard (just click on the link, the translation of the text below will immediately open in a new window), there you can immediately fix it "Under yourself" and from there copy and paste into your letter.

GOOD AFTERNOON!

I Booked a Room At Your Hotel Through "Booking.com" (No. 000.000.000), Arrival 25.05.2018, Departure 06/10/2018.

I need to get a Confirmation of the Hotel Stay (Confirmation of Accomodation). This Document Is Necessary for Me to Apply To The Consulate of Latvia for Obtaining A Schenegen Visa.

I am Ready to Prepay Up to 100%, If Necessary, or Guarantee Payment to You.

If This Is Acceptable, You Can Simply to Hold The Required Amount on My Bank Card, If It Is Suitable As A Guarantee of Payment.

Confirmation of AccCommodation Must Contain At Least The Following Information for Consulate: Arrival and Departure Dates, Guest Names, As Well As Payment Details (Or About A Payment Guarantee).

Please make this confirmation in english and on the letterhead of your hotel, if posswie.

Information ABOUT Guests:

Guest Number 1: Ivan Ivanov. Country: Russia, City: Orenburg. Passport 00 № 0000000

Guest Number 2: Tatiana Ivanova. Country: Russia, City: Orenburg. Passport 00 № 0000000

If You Need More Details, Write to Me and I Will Give You All The Necessary Information.

Thank You Very Much in Advance.

With Best Wishes, Ivan Ivanov.

Well, if the option with the payment warranty does not pass (the hotel will inform you about it), then that ... you have to pay accommodation. But we at least tried. Then just pay and wait for the document confirming payment.

If the hotel was paid in advance

If the hotel was already paid by you at the reservation stageThe situation is simplified by you. We do not need to look for payment options, negotiate the terms of prepayment and actions in case of cancellation of booking, etc.

We just need to request documents confirming the fact of the hotel's payment. But it should be not just a payment check, but a full-fledged paper that lists the data of all persons performing a trip (what is mentioned above).

But the check itself is just not very obligatory. Such a signature of the manager and printing of the hotel on his branded form.

In this case, you can use about this option to appeal to the hotel, which is shown below.

Hotel Optima, Krakow, Poland:

Hotel "Aura", Prague, Czech Republic:

NOTE:

Carefully learn the document you received from the hotel. Check the dates of stay, as well as the names and names of the guests (Writing must coincide with how it is written in the passport) and other information specified in the document.

If something is written incorrectly (it happens), then immediately write to the hotel and demand to correct the error, they do it without problems.

Prepay of the hotel upon receipt of confirmation of accommodation

To obtain documents confirming accommodation from the hotel, in most cases will have to perform a prepayment of accommodation. In some cases, this is required by the consulate, in others it is the requirements of the hotel.

If the prepayment is due to the requirements of the consulate (as, for example, the Poles), it must be implemented (otherwise, the consulate will not accept these documents as a confirmation of accommodation).

If the consulate does not require a mandatory full (100%) prepay of the hotel, then its size depends entirely on your contract with the hotel. Unfortunately, hotels are taught by bitter experience (when tourists book rooms for visa, and then immediately cancel them).

Therefore, some hotels (not all are individually), insist that when issuing documents of confirming accommodation, the tariff will be changed to non-returnable, and that in case of cancellation of the reservation, all payment will be held for accommodation in full, or part of it (as a rule , in the amount of one day of living).

The size of the required prepayment, as well as the conditions for its return in case of cancellation of the reservation - the thing is strictly individual for each hotel.

Pay attention to the conditions for the implementation of the prepayment and the terms of refundIn case you cancel your booking. At this point you need to pay attention BEFORE Payment of payment.

In general, as noted above, everything is strictly individually. Every hotel solves themselves as you set the conditions. Agree with them (such conditions), or not, this is already fully your decision.

From personal experience:

Payment fully and without the possibility of return, I demanded only once (network of hotels "Optima", Poland). In principle, almost all Polish hotels will require only 100% prepayment, if it comes to the provision of documents for the consulate (to obtain a visa).

But the terms of the return of money in case of cancellation of the reservation - here the requirements are based on the hotel to the hotel.

For acceptable conditions, I (personally) consider it when in case of canceling your booking, the hotel claims to hold payment for one day of living. This is a normal practice.

Although, you can find the best conditions. Here we are glad to meet small, so-called "Family" hotels (where the hotel's owner is often sitting on the reception).

In this case, it, of course, is not connected by some internal instructions for staff (unlike staff big hotels), and wave to make decisions regarding the payment options and the conditions of its return.

However, as I noted above - the solution of this issue is yours. Conditions are not satisfied with you - cancel the booking and search for another hotel, which will offer more acceptable conditions for cancellation of the reservation in the case of anything. If you are sure of a trip to 100% - pay, and do not even think.

I note that there are "specialists" who book hotels only for obtaining a visa, and after receiving it - immediately cancel the booking. Do not do so. In any case, before the moment, until they cross the border (i.e., you do not enter the Schengen zone). Then you can.

It will not be a completely honest game, but there are such options, and they can (and sometimes it happens, and need) to apply if necessary. But with caution.

Methods for obtaining documents confirming accommodation from the hotel

Documents confirming accommodation can be obtained anyone Convenient for you and for the hotel way. In most cases, it will be a file in the figure format, or * .pdf document, which you must print with good quality, and attach to a set of documents sent to the consulate.

But here there are various situations. For example, in the above-mentioned network of hotels "Optima", I joyfully informed me that send the required document, they can me only(!) By fax and nothing else. (XXI century in the yard ...)

Moreover, all my persuasions did not led to anything, and I still had to look for a fax for this document.

Do I need confirmation of accommodation to receive by fax

Here I will make a digression on receiving documents confirming accommodation at the hotel, by fax.

There is an opinion (described on some tourist orientation sites) that the consulates allegedly "love" (and almost demand) confirmation of accommodation from the hotels received by fax, since it is difficult to fake them in this case.

In no one From openly published official documents, as well as on the websites of consulates (and I revised them a lot) there is no such requirement (I have not met).

Perhaps 10-15 years ago, when the copying equipment was not so developed, and when only a few people (hotel staff) were able to make documents in * .pdf format, inserting the hotel and register the hotel, and the manager's signature, then it was and relevant .

But now, when a decent camera is quite built into any smartphone, and the scanner is easier to find than the fax ... Receiving documents with a facsimile method is nonsense.

I really know, (based on personal experience) that from all I received to obtain a visa of confirmation of accommodation from hotels, only one thing was transferred to me with the help of a fax machine.

The rest were transferred to me via email in the form of documents in * .pdf format, or in the form of drawings. And they all arranged a consulate.

In what form to submit to the consulate documents from hotels confirming accommodation

The consulate, documents confirming accommodation must be submitted exactly in the form in which you got them from the hotel. Most confirmations you will receive in * .jpeg * .jpg or * .bmp format, or in * .pdf format.

After receiving confirmation, print it in good quality (this is a prerequisite), in the number of copies according to the number of applications for visa: One travel member is one set of documents, and attach these papers to to each Package of documents.

The main thing is that the terms of payment will comply with the requirements of the consulate (if these requirements are published), and the content of the document complied with the requirements for it (see Higher), i.e. So that all the necessary information about accommodation contains.

On this, a note dedicated to the process of obtaining documents confirming accommodation from hotels, to submit them to a consulate to obtain a Schengen visa, I will finish.

I hope that the topic of receiving documents from hotels is fully revealed by me. In any case, I told everything that I knew. I believe that information is higher - more than enough to orient on the issue of obtaining confirmation of accommodation from the hotel, starting from how to request it, and ending with how it looks, and that it is.

In the booking technology, the confirmation stage agrees the hotel's readiness to provide accommodation services, and the client confirm the intention to use the services in accommodation. Booking is confirmed by a special message directed by the Customer, is called confirmed. At the same time, the application obtained orally or by telephone, confirmation in writing is sent within one day. On the application received by mail, confirmation is sent in writing within one or two days. The confirmation message that is sent by fax or letter is indicated:

• - registration number of the application;
• - the date and time of the expected arrival and departure of the client;
• - Location at the hotel;
• - price and type of the ordered number;
• - the number of persons arriving and the number of places;
• - Type of booking: With warranty, without warranty;
• - Additional wishes, specifically stipulate;
• - Information about the possibility of changing the date of arrival difference between the reservation.

When you arrive at the customer service confirmation confirmation in the printed version can be used in case of certain unforeseen situations during the settlement.

Booking confirmation - Reservation confirmed by a special notice sent by the Customer's hotel. In response to the customer's request, depending on availability, the hotel makes a booking and sends a confirmation of booking containing information about the guest name, accommodation, room categories, room price and additional serviceswhich can be booked in advance. The booking confirmation text must be sent to the Customer on the branded form, which indicates the order confirmation number, the position and surname of the responsible person of the reservation department, as well as other details. Confirmation is necessary so that the hotel can always prove that the customer has been informed about the booking conditions in this hotel.

Wide development hotel chains The emergence of a new centralized booking system, as a result of which a significant share of a hotel quota (60-70%) controls the centralized system for booking companies. The number of rooms remains directly booked by the hotel. Such a system provides significant advantages of the hotel, since it insures it from a significant decline in profits into unfavorable periods. However, it simultaneously creates difficulties for the administration during periods of increasing demand, when there is a possibility of more flexible price maneuvering.

Typically, the specific number is not suitable, but only the category of the room is booked, but if the guest, especially from the number of permanent or VIP clients, prefers any particular number, then its wish is usually taken into account. When booking it, you need to pay attention to this and, if possible, provide the client to a loving room.

Hotels can change prices policies, as well as reservation confirmation order. Officially published tariffs for accommodation in this hotel are subject to change without warning, but it is not subject to change the room value indicated in confirmation of booking. The hotel should inform you in writing to potential customers about the change in tariffs on the accommodation services provided for no less than 30 calendar days before the date of administration.

In the experience of reservation during the period of excess of demand over the offer of rooms (conferences, sporting events, etc.)., Hotels often spend a double booking. With double booking, the hotel confirms the placement to individuals or groups even in the case of full reservation of rooms (places). The risk of double booking is always due to the likely binding of booking, so double booking ultimately will often lead to equilibrium demand and suggestions for hotel rooms. Booking conditions are different in different hotels. In order to avoid misunderstandings, clients when contacting the hotel should explain in detail these conditions.

The processing process of writing an application for placement and design confirmation of the reservation is as follows:

• 1. When receiving a letter of application for placement, an employee of the reservation department fills the appropriate form or makes the most important data from the application letter for posting the reservation of numbers. Further, it registers an application in the hotel's electronic booking system and assigns the sequence number to it. All reservations must be entered into the computer system within 1-2 hours. Based on the entered information, a promising hotel loading schedule is formed. When registering an application for reservations, special attention should be paid to the type of booking and form of payment. When guaranteed booking, the application must indicate the details of payment documents that guarantee receipt of payment for the number when the guest is not reading or late cancellation of the booking by the client. Than more information It will be entered into the electronic booking system, the better and faster the process of settlement and statement of customers will be faster.
• 2. An employee of the reservation department prepares a booking confirmation where all the necessary data is made. The confirmation number will be the same number under which an application for accommodation was registered. As a rule, in hotels there are already forms of confirmation of booking applications. They can be forms as already laid in the electronic booking system and forms printed by a typographical way. Booking confirmation must be performed in the same language on which an application for accommodation was drawn up. The booking confirmation text depends largely on the type of booking. With guaranteed booking, a guest waiting period is indicated, after which, penalties applied in the case of late cancellation of the order for placement or non-profit in the hotel are effective. With a non-maritown booking, the time is indicated to which the guest can count on receiving the number booked. As a rule, the booking confirmation text begins with gratitude to the choice of this hotel.

In the first confirmation we are talking about solearantated booking. In the second - about guaranteed booking.

In addition to the conditions and order of booking, in the texts of the confirmations of guests can inform about the procedure for visa support, facilities, transfer, check-in time and estimated hour at the hotel, as well as give answers to any questions you are interested in.

• 3. The reservation department employee sends a reservation confirmation by the fax number specified in the application application for placement from the company, a company or private person. An employee must make sure that the booking confirmation is obtained by the addressee by fax, and full, without distortion. Confirmation of a safe gain of the message in this case will be the answer "OK" on a special form-report issued by fax. If a fuzzy message is obtained, the fax will issue "ERROR" or "Poor Line Condition".
• 4. All registered applications for placement, confirmation of booking for these applications and positive confirmations of fax reception addressee are sorted by date of arrival and are stored in the reservation department until the guest arrives at the hotel. This is necessary to confirm the placement details when arrival of the guest. After leaving the guests, these documents are archived in case of clarifying any details about the client's stay in the past.

Sometimes there are any changes in booking. Customers do not fully annul the order, but only partially change the conditions. This applies, above all, the timing of residence, number of persons, category rooms, special guest wishes. Such changes are recorded by the staff of the Booking Department in a special form or marked in the journal registration of applications for accommodation. All changes in booking must also be entered in the computer system.

If the changes are possible, then an employee of the reservation makes changes to the already available confirmations, corrects separate booking details and sends a fax to the client with a note "Refood".

An employee of the booking department should report changes to those departments that these changes concern. If the reservation cannot be changed due to the employment of the hotel in the dates requested, then you need to offer the client alternative numbers and category of rooms, and also ask whether it wants to be included in the waiting list. Waiting lists are checked daily. If the numbers are released, the booking department employees call customers entered in the waiting list.

If the booking is not possible for one reason or another, then in this case the reservation department sends an official refusal to accommodate an apology, the reason for refusal, reports the period for improving the situation with free numbers and expresses hope for further cooperation.

Booking confirmation - Reservation confirmed by a special notice sent by the Customer's hotel. In response to the client's request, depending on availability, the hotel makes a reservation and sends a booking confirmation containing information about the guest name, accommodation period, room categories, room price and additional services that can be booked in advance. The booking confirmation text must be sent to the Customer on the branded form, which indicates the order confirmation number, the position and surname of the responsible person of the reservation department, as well as other details. Confirmation is necessary so that the hotel can always prove that the customer has been informed about the booking conditions in this hotel.

Typically, the specific number is not suitable, but only the category of the room is booked, but if the guest, especially from the number of permanent or VIP clients, prefers any particular number, then its wish is usually taken into account. When booking it, you need to pay attention to this and, if possible, provide the client to a loving room.

Hotels can change prices policies, as well as reservation confirmation order. Officially published tariffs for accommodation in this hotel are subject to change without warning, but it is not subject to change the room value indicated in confirmation of booking. The hotel should inform you in writing to potential customers about the change in tariffs on the accommodation services provided for no less than 30 calendar days before the date of administration.

Booking conditions are different in different hotels. In order to avoid misunderstandings, clients when contacting the hotel should explain in detail these conditions.

The processing process of writing an application for placement and design confirmation is as follows.

1. When receiving a letter of application for placement, an employee of the reservation department fills the appropriate form or makes the most important data from the application letter for posting the reservation of numbers. Further, it registers an application in the hotel's electronic booking system and assigns the sequence number to it. All reservations must be entered into the computer system within 1-2 hours. Based on the entered information, a promising hotel loading schedule is formed. When registering an application for reservations, special attention should be paid to the type of booking and form of payment. When guaranteed booking, the application must indicate the details of payment documents that guarantee receipt of payment for the number when the guest is not reading or late cancellation of the booking by the client. The more information is entered into the electronic booking system, the better the process of settlement and statement of customers will be faster.

2. An employee of the reservation department prepares a booking confirmation where all the necessary data is made. The confirmation number will be the same number under which an application for accommodation was registered. As a rule, in hotels there are already forms of confirmation of booking applications. They can be forms as already laid in the electronic booking system and forms printed by a typographical way. Booking confirmation must be performed in the same language on which an application for accommodation was drawn up. The booking confirmation text depends largely on the type of booking. With guaranteed booking, a guest waiting period is indicated, after which, penalties applied in the case of late cancellation of the order for placement or non-profit in the hotel are effective. With a non-maritown booking, the time is indicated to which the guest can count on receiving the number booked. As a rule, the booking confirmation text begins with gratitude to the choice of this hotel. As a basis for confirmation texts, you can take the following options:

Date:_____________

To: _____________

Thank you for decided to stay or post guests in our hotel. Confirm the booking to the hotel "......." Rooms for: ______________________________________

From _______ 20__ years of _____ 20__ years

Confirmed booking ______________ ______________

(position) (signature)

Date:_____________

To: ______________

Ladies and gentlemen!

Hotel accommodation service "......" confirms the reservation and provide you with a room.

From _______ to _________

According to your application.

Thank you for choosing our hotel

Yours faithfully,

Hotel booking department "......"

As a basis for confirmation in terms of conditions and order booking in English, you can use:

Dear Mrs. Ivanova,

Thank You for Your Resent Reservation. I Am Very Pleased to Confirm The Following Details for You:

I Note That Mr. Brown Will Settle The Account On Departure.

Please Note That This Reservation Is Not Yet Guaranteed and May Be Released AT 6 P.M. IF Your Guest Has Not Yet Arrived. To Guarantee This Reservation Please Note Forward The Credit Cart Details or Fax Stating "Reservation Guaranteed in Case of Non-Arrival", And The Room Will Bee Kept Available Until Their Arrival. In Case of Non-Arrival or Cancellation WITHIN 24 Hours Prior to Arrival Date, We Reserve The Right to Charge One Night Penalty.

With Kind Regards.

Reservation Department

Reservation Conformation Letter.

This Reservation is Guaranteed by Credit Cart AX - NO 743829585748395 With exp. Date - 12.02.In Case of a No-Show Or Cencellation Within 24 Hours Prior to Arrival Date, The L St N host Be Charged Against The Credit Cart.

In the first confirmation we are talking about solearantated booking. In the second - about guaranteed booking.

In addition to the conditions and order of booking, in the texts of the confirmations of guests can inform about the procedure for visa support, food conditions, the tracer, the time of arrival and the estimated hour of the hotel, as well as give answers to any questions you are interested in.

3. The reservation department employee sends a reservation confirmation by the fax number specified in the application application for placement from the company, a company or private person. An employee must make sure that the booking confirmation is obtained by the addressee by fax, and full, without distortion. Confirmation of a safe gain of the message in this case will be the answer "OK" on a special form-report issued by fax. If a fuzzy message is obtained, the fax will issue "ERROR" or "Poor Line Condition".

4. All registered applications for placement, confirmation of booking for these applications and positive confirmations of fax reception addressee are sorted by date of arrival and are stored in the reservation department until the guest arrives at the hotel. This is necessary to confirm the placement details when arrival of the guest. After leaving the guests, these documents are archived in case of clarifying any details about the client's stay in the past.

Sometimes there are any changes in booking. Customers do not fully annul the order, but only partially change the conditions. This applies, above all, the timing of residence, number of persons, category rooms, special guest wishes. Such changes are recorded by the staff of the Booking Department in a special form or marked in the journal registration of applications for accommodation. All changes in booking must also be entered in the computer system.

If the changes are possible, then an employee of the reservation makes changes to the already available confirmations, corrects separate booking details and sends a fax to the client with a note "Refood".

An employee of the booking department should report changes to those departments that these changes concern. If the reservation cannot be changed due to the employment of the hotel in the dates requested, then you need to offer the client alternative numbers and category of rooms, and also ask whether it wants to be included in the waiting list. Waiting lists are checked daily. If the numbers are released, the booking department employees call customers entered in the waiting list.

From: Reservation Department

SUBJECT: Reservation Reconfirmation

Referring to Your Fax Dated Desember 15, 2006, IT IS Our Pleasure to Reservation As Follows: Regused Reservation AS Followows:

Guest Name: .........

Arrival Date: 12/24/06

Departure date: 12/28/06

ROOM TYPE: 1 Double Deluxe Room

Room Rate P / Night AS CONTRACT

Confirmation: 956105.

Payments by Cash or Major Credit Carts Are to Be Made in Roubles at the Hotel "S Rate.

If We Can Assist You in Arranging Air Port Transfer, Making Reserve Guing Reservation, Obtaining Theater Tickets Or Any Other Aspect of Your Visit to Moscow, Plese Do Not Hesitate to Call Us.

WE Look Foaward To The Pleasure of Welcoming The Guests to the Hotel "......" And Assure You in Advance Of Best Care and Attention.

With Kind Regards,

Reservation Department

Sample booking reservation text

Change

Surname / Family Name: _________________________________________

Name / Name: ___________________________________________________

Company / Company: ___________________________________________

Date of arrival / Arrival: __________________________________________

Departure Date / Departure: ________________________________________

NEW DATES / NEW DATES: _________________________________________

_____________________________________________________________

Who made changes / Changed by: ___________________________

Phone / Phone Nr. : ___________________________________

Fax / Fax Nr.: _________________________________________

Address / Address: ______________________________________________

Sample form of change in booking

If the booking is not possible for one reason or another, then in this case the reservation department sends an official refusal to accommodate an apology, the reason for refusal, reports the period for improving the situation with free numbers and expresses hope for further cooperation. The text of the failure may look like this:

Date: ___________

To: ___________

Ladies and gentlemen!

Hotel management "......" brings you our apologies. In connection with the full employment of the hotel's hotel foundation, we will not be able to place you from _____ by _____ as it was specified by your application. We registered your application and, as soon as we have free rooms, we will immediately inform you about it.

We hope for further cooperation.

Sincerely, General Director of the hotel "......" Petrov F.

Sample text of the English language:

Thank Yiu for King Fax and The Interest In The "......."

During The Above Period We Are Already Fully Booked and We Therefore Are Unable to Confirm Your Booking Request.

WE PT Your Reservation On the Waiting List and Contact You As Soon As The Booking Situation CHGES.

WE REGRET THAT WE CAN NOT GIVE You a More Positive Answer At this Time But We Would be Happy to Welcome Your Clients on Another Occasion to Our Hotel.

With Kind Regards,

Reservation Department

From: Hotel "............." Date:

Referring to your facsimile of ........................ .reguesting

Reservation for .......................................... .

Unfortunately. we Are Unable to Confirm________________

Out Since Hotel Is Completely Sold Out During The Above Period.

We do Apologize But Hope to Hear from You Again at the Time Whe WE ARE Not So Busy.

Thanks and best regards.

There are 197 countries in the world and only 106 of them have an agreement with Russia about visa-free regime. The rest of the state should receive permission to enter, which is called a visa. To obtain this document, you need to contact the diplomatic representation of the selected country or the visa center with a statement and the installed package of documents. All states do not like illegal migrants and, issuing a visa, wish to make sure that the foreigner will leave the country in a timely manner. To confirm the presence of such an intention and is used for visa tickets.

How to place a reservation of the ticket

Aviation transport is the fastest way to move around the world and therefore the most popular. Depending on your desires, it is possible to prefer comfort or a low flight of the flight. Therefore, travelers use most often booking tickets for receiving.

The availability of tickets of the airline there and back consular workers are interpreted as confirmation of the intention of the foreigner to visit their country at the same time and as confirmation of the desire to return home. Therefore, you need to book tickets for a visa to contact the Embassy or Consulate.

Tickets are quite expensive. However, their presence does not mean that the journey visa will be disconnected. In addition, many want to have a visa, for example, in, not to depart into specific dates, and as a guarantee of the opportunity to travel when time and desire appears. Spend money for payment of the ticket in this case is meaningless. Talk about how to get around this obstacle.

Solving the problem in this case is the booking of the plane tickets without payment. Confirmation for diplomatic confirmation is precisely reservation, not its payment, and it is necessary to use it.

Each specific rules are different, but many of the carriers allow you to pay bored ticket A few days later. Sometimes this grace period is sufficiently long.

Alitalia, Klm.	up to 24 hours
Aeroflot	if you pay for tickets in the offices of partner companies, allows you to postpone the payment for 48 hours for an additional fee of 1000 rubles.
Lufthansa,	up to 2 days
AirBaltic.	up to 3 days
Airberlin, Airfrance	up to 4 days
United, Europe Air	up to 7 days
TURKISH AIRLINES, KOREAN AIR, QATAR	up to 10 days

Here are these defers and need to take advantage of electronic air ticket for the visa.

By choosing a specific airline, read the rules for cancellation: sometimes there are fines for this operation. Please note that the cost of the ticket at the design of the armor will be blocked on your card and the penalty for the refusal to pay it will have to be paid anyway. The amount depends on a particular company,, for example, cancellation will cost you at 2,350 rubles.

In addition, there are agencies for ticket bookings. Some of them allow you to book a ticket without payment even when the carrier company itself does not offer.

ONETWOTRIP.COM service allows you to return tickets for 9% of their cost, even if according to the rules of the carrier company it is impossible. There are also insurance from the unbearable. Look for options.

Acquisition of a ticket on Loker

Booking ticket tickets described above is not the only option for confirming your intentions fly to the country and leave it. In particular, you can buy a ticket for Loker Source.

Aviation companies seeking to minimize the cost of the flight by reducing the comfort of passengers - Loocosostans are now quite common. Sometimes the cost of the ticket for their services is so low that it can be sacrificed to the receipt of the visa you are interested in.

In this case, you should purchase a ticket for such a company via the Internet, and they all sell their tickets in this way. This direct document you attach to the package of documents submitted to the consular service of the country you are interested in.

Confirmation of intentions to make a trip to another type of transport

Employees of diplomatic missions, drawing up visas, in fact little interests, what kind of transport you are going to travel. They are interested in evidence that the trip will take place, and at its end, a foreigner will leave the country.

Accordingly, you can get a reservation or buy a ticket for any other transport type: train, bus, ship. The type of transport is not important, it is important to have documentary evidence that you attach to the submitted package of documents.

It is more difficult to deal with road transport. You will have to present documents for possession of a car or about its lease and may need to create a kind of route list with an indication of the items and time parameters of the trip.

Receiving a visa without booking tickets

Not all countries require documentary evidence of the intention of the trip and departure.

In order not to spend in vain forces and time, get the country chosen in the consular service full list necessary documents.

If tickets or reservations are not listed there, do not design them. True, you need to be prepared for the fact that sometimes consulate workers after receiving an application for a visa put forward additional requirements. It is possible that they will require just tickets.

Conclusion

As we have convinced, there are quite a lot of methods for confirming their intentions. You can usually use any of them. It should only be borne in mind that some states make special requirements for arrival in their country, for example, you must be farewell or sailing by the sea. The countries of the Schengen Agreement are loyally relate to any types of transport, other states may have their own approach. Specify this question in the consulate before collecting documents.

How to book flights without payment for visa online: video